Oral Guidelines
Oral Presentation Timing
Each presenter will be allowed 10-12 minutes to present, followed by 3-5 minutes for Q&A.
Submitting Your Presentation on Site
All speakers must have their presentation on a USB and bring it to the session room (Portomaso Suite) at least 20 minutes prior to the session’s start time or day before, if possible, so it can be uploaded onto the session room computer.
During Your Presentation:
The meeting room will have a PC laptop at the podium. Once the presentation is launched, the speaker will control the program from the podium using a computer mouse or the up/down/right/left keys on a keyboard.
Poster Guidelines
Instructions for Preparing Your Poster Presentation:
Your poster should cover the KEY POINTS of your work. The ideal poster is designed to:
Attract attention.
Provide a brief overview of your work.
Initiate discussion and questions
The title of your poster should appear at the top in CAPITAL letters about 25mm (1″) high.
The author(s) name(s) and affiliation(s) are put below the title.
The size of the poster boards provided are: 100cm wide x 244cm height.
Your paper should fit within those dimensions.
Carefully prepare your poster well in advance of the conference. There will be no time or materials available for last-minute preparations at the conference. If you think you may need certain materials to repair the poster after traveling, Please BRING THEM WITH YOU.
Use color to highlight and make your poster more attractive, by using pictures, diagrams, cartoons, figures, etc., rather than only text wherever possible.
The smallest text on your poster should be at least 9mm (3/8″) high, and the important points should be in a larger font. Make your poster as self-explanatory as possible. This will save you time to use for discussions and questions.
Onsite Information:
Push pins or Velcro will be provided to attach your posters to the boards.
Your poster must be posted at least 1 hour prior to your presentation time and removed immediately after the session. If your poster is left behind, it will be discarded.
Poster Printing
All authors should print and bring their posters with them to the conference.
Author No Show – Substitution
Author No Show – Substitution:
EMBS enforces a strict “no show” policy. Any accepted paper in the final program must have at least one author to attend and present the paper at the conference. Authors of the accepted papers included in the final program who do not attend the Conference will be subscribed to a “No Show List” compiled by the Society. The “No Show List” will also be made available to all EMBS conference organizers, who can reject submissions from these authors in the following two years based on their past negative impact on an EMBS conference.
If a circumstance prevents you from attending (i.e., a medical emergency or visa issue), a no-show form must be completed and submitted by the corresponding author of the paper scheduled in the program.
If the corresponding author cannot attend the conference, he or she may delegate this responsibility to a co-author. Delegation of this responsibility requires that the corresponding author submit a substitution form in advance.